Effectively managing users and access is key to a secure and scalable Rayven environment. The Users and User Groups pages allow you to organize, control, and audit how individuals interact with your platform.
User Groups in Rayven
User groups define what data, dashboards, and interfaces users can access. By assigning users to groups, you can:
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Control visibility of specific dashboards or interfaces.
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Set permissions for actions like editing, viewing, or executing workflows.
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Enforce data segmentation and operational boundaries by role or team.
This structure helps you maintain data security while enabling collaboration across departments or clients.
Users Page
The Users section gives you an overview of all users in your Rayven environment.
| Field | Description |
|---|---|
| Search User | Filter users by name, email, or user group |
| Add New | Create a new user account |
| User Name | Full name of the user |
| User Group | Group the user belongs to (clickable for quick group navigation) |
| User’s email address | |
| Phone Number | Optional contact information |
| Created Date | Date the user was added |
| Role/Permissions | Displays the user’s access level (e.g., Admin, Viewer, Editor) |
| Last Login Time | Timestamp of the most recent login |
| Actions | Options to edit, deactivate, or remove the user |
Add a New User
To add a new user:
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Navigate to Users from the main menu.
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Click Add New.
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Fill in user details: Name, Email, Phone (optional), Role.
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Assign to a User Group.
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Save to activate the user.
User Groups Page
The User Groups section helps you manage sets of users with shared permissions.
| Field | Description |
|---|---|
| Search User Group | Filter groups by name |
| Add New | Create a new group |
| Group Name | The name of the user group |
| Created Date | Date the group was created |
| Number of Users | Count of users assigned to the group |
| Last Modified Date | Last time any group setting or assignment was changed |
| Filters | Toggle to show only active or relevant groups |
| Actions | Options to edit, duplicate, or delete the group |
Example:
| Group Name | Created Date | Number of Users | Last Modified Date | Filters |
|---|---|---|---|---|
| Admin | 28-Apr-2021 | 5 | 07-Oct-2022 14:23:07 | Yes |
Best Practices
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Use descriptive group names (e.g., "Operations - North Plant", "Finance Viewers").
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Regularly audit inactive users and remove or deactivate where appropriate.
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Limit admin roles to only those who require full access.