Effectively managing users and access is key to a secure and scalable Rayven environment. The Users and User Groups pages allow you to organize, control, and audit how individuals interact with your platform.
Overview
Rayven provides a robust access control system that includes:
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User accounts tied to roles (e.g., Admin, Viewer)
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User Groups that define data and interface visibility
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Audit fields such as login time and role assignment
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Centralized management of user creation and group membership
User Groups in Rayven
User Groups define:
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What dashboards and interfaces a user can see
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What workflows or data tables they can interact with
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Which actions they can take (e.g., view, edit, trigger workflows)
This structure ensures:
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Role-based access across departments or clients
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Security through controlled visibility
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Scalability for enterprise-wide or multi-tenant use
Users Page
The Users section displays a list of all individual accounts with key attributes.
| Field | Description |
|---|---|
| Search User | Filter by name, email, or user group |
| Add New | Add a new user account |
| User Name | Full name of the user |
| User Group | Linked group for permission inheritance |
| Login and notification email | |
| Phone Number | Optional contact field |
| Created Date | Date the user was registered |
| Role/Permissions | User role (Admin, Editor, Viewer, etc.) |
| Last Login Time | Timestamp of the most recent user activity |
| Actions | Edit, deactivate, or remove a user |
Adding a New User
To create a new user:
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Go to Users from the sidebar
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Click Add New
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Enter the required details:
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Name
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Email
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Phone (optional)
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Role
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Assign to a User Group
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Click Save to activate the account
User Groups Page
Use the User Groups page to manage collections of users with shared access settings.
| Field | Description |
|---|---|
| Search User Group | Filter groups by name |
| Add New | Create a new group |
| Group Name | The name of the group (e.g., "Site Operators – East") |
| Created Date | When the group was created |
| Number of Users | Total users assigned to this group |
| Last Modified | Date of last update to group settings or membership |
| Filters | Toggle to display active/archived groups |
| Actions | Edit, duplicate, or delete the group |
Example User Group Listing
| Group Name | Created Date | Number of Users | Last Modified Date | Filters |
|---|---|---|---|---|
| Admin | 28-Apr-2021 | 5 | 07-Oct-2022 14:23:07 | Yes |
| Operations – East Plant | 12-Feb-2022 | 12 | 03-May-2023 09:42:13 | Yes |
Best Practices
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Use clear, descriptive names for groups (e.g., “Finance Viewers – Region A”)
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Limit Admin roles to necessary users only
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Perform monthly audits of inactive accounts
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Group by function and location where possible (e.g., "Site A – Maintenance")
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Review group permissions regularly as workflows and dashboards evolve
Q&A
Q: What’s the difference between a user and a user group?
A: A user is an individual account. A user group is a collection of users with shared access rules. Users inherit visibility and permissions from the groups they’re assigned to.
Q: Can one user belong to multiple groups?
A: Yes. A user can be added to multiple groups to aggregate access permissions.
Q: How do I control which dashboards or widgets a user sees?
A: Assign them to a user group that has access to the relevant interfaces. Widget visibility can also be controlled using label filters or role rules.
Q: What’s the difference between Viewer, Editor, and Admin roles?
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Viewer: Read-only access to interfaces and dashboards
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Editor: Can interact with dashboards, trigger workflows, update records
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Admin: Full access to all features, settings, and users
Q: How do I deactivate a user without deleting their account?
A: Click Edit on the user’s row, then toggle their status to Inactive. This disables login without deleting data history.
Q: Is it possible to audit when a user last logged in?
A: Yes. The Last Login Time column shows the most recent activity. Use this to identify stale or inactive accounts.
Q: How do I bulk add users to a group?
A: Currently, users are added individually through the UI. For bulk operations, contact Rayven support for API or batch-import options.
Q: Are user actions logged for security auditing?
A: Yes. Admins can review logs related to user activity, including login times, data access, and system changes (via platform logs or audit tools).
Next Steps