7: User Management
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      2. 7: User Management

      Introduction to User Management

      User Management in Rayven.io allows you to control who can access your apps and what they can do within them. Easily assign roles, manage permissions, and collaborate securely across your Apps.



      👥 User Groups in Rayven

      User groups define what data, dashboards, and interfaces users can access. By assigning users to groups, you can:

      • Control visibility of specific dashboards or interfaces.

      • Set permissions for actions like editing, viewing, or executing workflows.

      • Enforce data segmentation and operational boundaries by role or team.

      This structure helps you maintain data security while enabling collaboration across departments or clients.

      📋 Users Page

      The Users section gives you an overview of all users in your Rayven environment.

      Field Description
      Search User Filter users by name, email, or user group
      Add New Create a new user account
      User Name Full name of the user
      User Group Group the user belongs to (clickable for quick group navigation)
      Email User’s email address
      Phone Number Optional contact information
      Created Date Date the user was added
      Role/Permissions Displays the user’s access level (e.g., Admin, Viewer, Editor)
      Last Login Time Timestamp of the most recent login
      Actions Options to edit, deactivate, or remove the user

      ➕ Add a New User

      To add a new user:

      1. Navigate to Users from the main menu.

      2. Click Add New.

      3. Fill in user details: Name, Email, Phone (optional), Role.

      4. Assign to a User Group.

      5. Save to activate the user.

      👤 User Groups Page

      The User Groups section helps you manage sets of users with shared permissions.

      Field Description
      Search User Group Filter groups by name
      Add New Create a new group
      Group Name The name of the user group
      Created Date Date the group was created
      Number of Users Count of users assigned to the group
      Last Modified Date Last time any group setting or assignment was changed
      Filters Toggle to show only active or relevant groups
      Actions Options to edit, duplicate, or delete the group

      Example:

      Group Name Created Date Number of Users Last Modified Date Filters
      Admin 28-Apr-2021 5 07-Oct-2022 14:23:07 Yes

      ✅ Best Practices

      • Use descriptive group names (e.g., "Operations - North Plant", "Finance Viewers").

      • Regularly audit inactive users and remove or deactivate where appropriate.

      • Limit admin roles to only those who require full access.