Dashboard Access in Rayven.io

Rayven.io dashboards offer flexible access levels—Private, Public, and Password-Protected—allowing organizations to control who can view and interact with specific data

Dashboard Access in Rayven.io

Introduction

Access to the data shown in Rayven.io dashboards and widgets is based on user roles and the permissions assigned to each User Group. This ensures that individuals or departments within an organization only see the data they are authorized to access. This permission system is managed through the Solution Configuration Interface, offering flexibility in how data is visualized and who has access to it.

User Group-Based Access Control

Data access in Rayven.io dashboards is determined by User Groups, which define which devices and data sources are visible to different users. Each group can have tailored permissions, allowing administrators to create highly specific data access configurations. This level of control enables organizations to manage access at a granular level, ensuring compliance with data privacy standards and operational requirements.

The Solution Configuration Interface gives administrators the ability to:

• Slice and Dice Data: Customize data views and restrict access based on the roles of different users in the organization.
• Create Role-Specific Dashboards: Tailor dashboard visualizations to the needs of different departments, teams, or user roles.

By using these configurations, you can ensure that the right users have access to the right data, while limiting exposure to sensitive or irrelevant information.

Accessing Dashboards

To access your Rayven.io dashboard, follow these steps:

1. Navigate to https://live.rayven.io/.
2. Log in using your email and password.
3. Based on your User Group’s permissions, you will have access to specific dashboards and data relevant to your role.

Dashboard Access Levels

Rayven.io dashboards come with three distinct levels of access, each serving different use cases for private, internal, and public data sharing.

1. Private Dashboards

Private dashboards are restricted to the individual user or members of the organization that owns the dashboard. These dashboards ensure that only authorized personnel can access sensitive or proprietary data.

• Visibility: Only accessible to the dashboard creator or other authorized users within the same organization.
• Use Case: Ideal for internal use where confidential or business-critical data is involved.

2. Public Dashboards

Public dashboards are open to anyone with the dashboard URL, regardless of whether they are logged into a Rayven account. Public dashboards are useful for sharing information that does not need to be restricted, such as public datasets or operational data intended for wider consumption.

• Visibility: Anyone with the URL can access the dashboard.
• Use Case: Suitable for use cases where transparency is important or when sharing data with external stakeholders.
• Important Note: Data in public dashboards is visible to everyone, so sensitive or private data should not be shared via public dashboards.

3. Password-Protected Dashboards

Password-protected dashboards add an extra layer of security by allowing access only to users who have both the dashboard URL and the password set by the dashboard owner. This is a good option for sharing dashboards with external users without requiring them to have a Rayven account.

• Visibility: Accessible to anyone with the URL and the password.
• Use Case: Useful for sharing dashboards with partners, clients, or external teams who need temporary or restricted access to specific data without having to create Rayven accounts.
• Protection: This option provides a balance between ease of sharing and protection, but it should not be used for highly sensitive data.

Setting Up Access Levels

To configure the access level for any dashboard:

1. Private: Set the dashboard as private in the configuration, making it visible only to authorized users in the organization.
2. Public: Share the dashboard URL publicly for anyone to view. Ensure no sensitive data is included.
3. Password-Protected: Set a global password for the dashboard in the settings, and share the password with intended viewers.

Conclusion

Rayven.io dashboards offer flexible access levels—Private, Public, and Password-Protected—allowing organizations to control who can view and interact with specific data. By leveraging the User Group permissions and the Solution Configuration Interface, administrators can create custom data visualizations for different user roles while maintaining strict control over data access. Whether for internal use, public sharing, or restricted external access, Rayven.io dashboards provide the right tools to manage your data securely and efficiently.